Project Online

Project Online is a flexible  online solution for project portfolio management (PPM) and everyday work. To compare features across plans, see Compare Project Online plans. You can export, save, and print pages in the Office 365 Service Descriptions.

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Offers
Offer SKU
A4179D30-CC09-49F0-977E-DC2CB70B874F
Collaborate on projects online, view and manage tasks, submit timesheets, and flag issues or risks. Requires Project Online or Project Server for your organization.
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Duration
1 Month Free
incl VAT

Microsoft Project

Overview

Microsoft Project offers the following applications to help meet your organization's needs for project and work management:

  • Project for the web
  • Project Online
  • Project Online desktop client

This article will help you understand which applications are provided in each Project subscription and what capabilities each application offers.

Project for the web

Project for the web is Microsoft's most recent offering for cloud-based work and project management. Project for the web provides simple, powerful work management capabilities to meet most needs and roles. Project managers and team members can use Project for the web to plan and manage work of any size.

Project for the web is built on the Microsoft Power Platform. The Power Platform consists of PowerApps, Power Automate, Power BI, and the Microsoft Dataverse. Project for the web data is stored in the Microsoft Dataverse.

Project for the web is available through three subscriptions: Project Plan 1, Project Plan 3, and Project Plan 5. Features listed in Project for the web features interact only with data in the Project for the web data store.

Project Online

Project Online is a flexible online solution for Project Portfolio Management (PPM) and everyday work. Project Online provides powerful project management capabilities for planning, prioritizing, and managing projects and project portfolio investments—from almost anywhere on almost any device. Project Online can be used by administrators, portfolio managers and viewers, project and resource managers, and team leads and members.

Project Online is built on the SharePoint platform, and it stores data in the SharePoint data store.

Project Online is available through two subscriptions: Project Plan 3 and Project Plan 5. Features listed in Project Online features interact only with data in the Project Online SharePoint data store.

Team member functionality for Project Online is available through a Project Online Essentials or Project Plan 1 subscription. Project Online Essentials is a team member add-on subscription for customers who have Project Plan 3 or Project Plan 5 subscriptions. Project Online Essentials and Project Plan 1 subscriptions gives team members a web interface to perform task and time updates to projects managed in Project Online.

Team members with Project Online Essentials or Project Plan 1 subscriptions can perform the following Project Online functions:

  • Use a web-based interface
  • Update tasks, issues, and risks
  • Submit timesheets
  • Share documents and collaborate with Microsoft Teams or Skype for Business users

Project Online Essentials does not include Project for the web. Project Plan 1 includes both Project for the web and Project Online Essentials.

Project Online desktop client

Microsoft Project Online desktop client is a project management program that features automated scheduling, project resource management, and built-in reporting. Project Online desktop client can be used as a standalone application or it can connect to Project Online. Project Online desktop client is the subscription version of the Project Professional desktop client and is available in Project Plan 3 and Project Plan 5 subscriptions.

Using Project for the web and Project Online together

Although Project for the web and Project Online are separate applications, you can use them side by side. You can see all your projects from both applications in Project Home. You can use the Project Roadmap capability to build roadmaps that include projects from both applications. And you can use Power BI and the Project for the web Power BI content pack to gain insights into projects and resources across the two applications.3

This diagram shows how the applications can work together side by side.

Diagram showing Project on the web and Project Online together

Going forward, Microsoft will focus on Project for the web innovations. However, you can continue using Project Online with confidence as it will continue to receive key performance and security improvements.

Microsoft Project subscriptions

Microsoft Project is available through three different subscriptions to best meet the needs of your organization. These subscriptions are Project Plan 1, Project Plan 3, and Project Plan 5. To compare features across subscriptions, see Feature availability across applications and subscriptions.
 

MICROSOFT PROJECT SUBSCRIPTIONS

Product

Plan 1

Plan 3

Plan 5

Project for the web

x

x x

x x

Project Online

x

x x

x x x

Project Online desktop client

 

x

x

In the table above, the number of checks (x) indicates the general level of capabilities provided by a plan. For example, for Project Online, Plan 5 provides more capabilities than Plan 3.

Feature availability across applications and subscriptions

Project for the web features

Features listed in this section interact only with data in the Project for the web data store. All these features are available in all Microsoft Project subscriptions: Project Plan 1, Project Plan 3, and Project Plan 5.
 

PROJECT FOR THE WEB FEATURES

Feature

Description

Office 365 licenses

Plan 1

Plan 3

Plan 5

Project, task, and time management

         

Board view

Track project tasks visually for improved workflow and status monitoring by using out-of-the-box and custom task boards.

View only

Yes

Yes

Yes

Dependencies

Set and visually track dependencies between tasks.

View only

Yes

Yes

Yes

Grid view

Plan and manage projects by using a hierarchical grid view of tasks.

View only

Yes

Yes

Yes

Milestones

Establish and track important project and task milestones.

View only

Yes

Yes

Yes

Project Home

Track and manage deliverables using start and end dates and automated scheduling.

Yes

Yes

Yes

Yes

Task scheduling

Get a birds-eye view of projects that you've worked on recently, as well as important projects that you need to monitor closely.

View only

Yes

Yes

Yes

Timeline view (Gantt chart)

Visually track and understand project dates, dependencies, and assignments in a hierarchical timeline view.

View only

Yes

Yes

Yes

Summary tasks

Plan, manage, and track deliverables and phases by using summary tasks.

View only

Yes

Yes

Yes

Create and use task custom fields

Add local custom fields to tasks in a project, add data to these fields, or update data in these fields.

View Only

Yes

Yes

Yes

Collaboration

         

Microsoft Teams integration

Collaborate on projects in Microsoft Teams.1

Yes

Yes

Yes

Yes

Resource and program management

         

Project team setup

Manage a project team by adding and removing members and setting the working calendar.

No

Yes

Yes

Yes

Create resource requests12

 

View Only

View Only

Yes

Yes

Accept a booking proposal12

 

View Only

View Only

Yes

Yes

Create and update bookings to fulfill the resource requests12

 

View Only

View Only

View Only

Yes

Manage skills/proficiencies on your resources

 

View Only

View Only

Yes

Yes

Roadmaps

Build visual, interactive roadmaps across projects from Microsoft Project Online, Microsoft Project for the web, and Azure Boards projects.2 With Project Plan 1 you get read-only access to roadmaps. With Project Plan 3 or Project Plan 5, you can also create roadmaps.

View only

View only

Yes

Yes

Reporting3

         

Read reports from Project for the web data

View out-of-the-box or custom reports, and dashboards to understand project, program, portfolio, and resource data.

Yes

Yes

Yes

Yes

Create reports using Project for the web data

Understand the data important to your organization by building custom reports based on out-of-box reports or from scratch.
Build custom dashboards to help meet specific organizational needs.

No

Yes

Yes

Yes

Usability

         

Coauthoring

Work together with stakeholders and team members to simultaneously build, edit, and update task lists, project schedules, and more.

View only

Yes

Yes

Yes

Graphical indicators

Understand task status, assignments, and more with graphical indicators.

View only

Yes

Yes

Yes

Customization and integration

         

Use the out-of-the-box Project application

Use the out-of-the-box Project application to view a project, create a new project, add new data to a project, or update existing project data.

View Only

Yes

Yes

Yes

Customize views and forms 4

Customize only views and forms in the out-of-the-box Project application.

View Only

Yes

Yes

Yes

Use custom columns

View, add, update, or delete data in a column added to a table.

View Only

Yes

Yes

Yes

Use custom tables 5

Create and define custom tables to hold additional data you need for your projects, portfolios, etc.

View Only

Yes

Yes

Yes

Power Automate Workflows and Business Process Flows 7

         
 

Define and use Power Automate Cloud flows that utilize Project data including custom tables and columns.

No

Yes

Yes

Yes

 

Define Power Automate Business Process flows that utilize Project data including custom tables and columns.

No

No

Yes

Yes

 

Use Power Automate Business Process flows that utilize Project data.

No

Yes

Yes

Yes

Security and user management

         

Office Modern Groups

Build a project team to collaborate with and easily set up a collection of resources for team members to share.

Yes

Yes

Yes

Yes

Third-Party Apps

         

Connect to Project for the web with third-party apps4

Use a custom or third-party application to view, create, update, or delete Project data in any native Project table.

View Only11

Yes

Yes

Yes

Project Online features

Features listed in this section interact only with data in the Project Online SharePoint data store. Team members with Project Online Essentials or Project Plan 1 subscriptions can perform some Project Online functions. For more information, see Microsoft Project service description - Service Descriptions | Microsoft Docs.
 

PROJECT ONLINE FEATURES

Feature

Description

Project Plan 3

Project Plan 5

Project, task, and time management

     

Alerts and reminders

Stay on schedule for important upcoming tasks and project events with reminders in Outlook and Microsoft Teams.1

Yes

Yes

Baselines

Set project baselines to monitor current performance against past performance using the Project Web App.

Yes

Yes

Board view

Visually track project tasks for improved workflow and status monitoring.

Yes

Yes

Critical path

Visually track the tasks that represent the longest path through the project using the Project Web App.

Yes

Yes

Deliverable management

Track and manage deliverables using start and end dates and automated scheduling.

Yes

Yes

Dependencies

Set and visually track dependencies between tasks.

Yes

Yes

Gantt view

Visually track and understand project dates, dependencies, and assignments on a hierarchical Gantt chart using the Project Web App.

Yes

Yes

Grid view

Plan and manage projects using a hierarchical grid view of tasks using the Project Web App.

Yes

Yes

Issue and risk management

Identify and track issues and risks at the project and task level.

Yes

Yes

Master projects

Group smaller related projects under a single master project using the Project Web App.

Yes

Yes

Notifications

Stay on top of task assignments, status, and important project events with Outlook and Teams notifications.1

Yes

Yes

Project Home

Get a birds-eye view of projects that you've worked on recently, as well as important projects that you need to monitor closely.

Yes

Yes

Project versioning

Compare different versions of a project with a report that shows what changed between versions.

Yes

Yes

Summary tasks

Plan, manage, and track deliverables and phases using summary tasks in the Project Web App.

Yes

Yes

Task scheduling

Use task start and end dates, effort, work, lead and lag times, and dependencies to get an accurate schedule of project dates using the Project Web App.

Yes

Yes

Task updates

Capture time and status with comments on project tasks, non-project work, and non-working time.

Yes

Yes

Timelines

Visually track and understand project dates, dependencies, and assignments on a timeline view using the Project Web App.

Yes

Yes

Timesheets

Team members can enter time and status against tasks, non-project work, and non-working time.

Yes

Yes

Timesheet approvals

Team members can submit timesheets for approval. Resource managers and supervisors can review, approve, and decline submitted timesheets.

Yes

Yes

Non-working time setup

Add vacation, holidays, medical leave, and other nonworking time into your project schedule.

No

Yes

Collaboration

     

Attachments

Attach documents, images, and other files at the team, project, or task level. Manage these attachments in a central library at the team or project level.

Yes

Yes

External team members

Collaborate with people from outside of your organization by granting them access to view and interact with your projects, tasks, and documents.6

Yes

Yes

Project sites

Create and customize a hub for collaboration and documents for a project.

Yes

Yes

Microsoft Teams integration

Collaborate on projects in Microsoft Teams.1

Yes

Yes

Demand management

     

Project request approval workflow setup

Build the workflows you need to evaluate, prioritize, and approve incoming demand.

No

Yes

Project request forms creation

Capture important data about incoming demand to help you evaluate and prioritize new work.

No

Yes

Project requests

Track, manage, evaluate, and prioritize incoming demand from within your organization and from external customers and partners.

Yes

Yes

Resource, program, and portfolio management

     

Project costing and budgeting

Compare planned progress and budget against actual time and costs using the Project Web App.

Yes

Yes

Project team setup

Manage a project team by adding and removing members, setting allocation levels, and adding external members.

Yes

Yes

Resource capacity views

Track and manage resource capacity at the project, team, and organization level.

Yes

Yes

Resource costing

Track and manage the resource costs of your project.

Yes

Yes

Resource engagements (bookings)

Project managers can submit requests for resources by role, skills, or name. Resource managers can review requests and assign the best resources available.

Yes8

Yes9

Resource capacity planning

Track and manage resource capacity at the project, team, and organization level.

No

Yes

Roadmaps

Build visual, interactive roadmaps across projects from Microsoft Project Online, Microsoft Project for the web, and Azure Boards projects.2

Yes

Yes

Portfolio analysis and prioritization

Identify, select, and deliver project portfolios that best align with your organization's business strategy and maximize your return on investment (ROI).

No

Yes

Dashboards/portals

Understand status, prioritization, and more at the portfolio, program, project, task, team, and resource level with real-time interactive dashboards.

Yes

Yes

Work, generic, and material resources

Add resources to a project, such as work resources like people, generic resources like carpenters, and materials resources like computers and cement.

Yes

Yes

Reporting3

     

Out-of-box reporting

Use pre-built reports to understand project, program, portfolio, and resource data.

Yes

Yes

Custom reports

Understand the data important to your organization by building custom reports based on out-of-box reports or from scratch.

Yes

Yes

Dashboards and portals

Build custom dashboards and portals to help meet specific organizational needs.

Yes

Yes

Customization and integration

     

Custom branding

Customize your Project deployment using your own brand, logo, and colors.

No

Yes

Custom fields

Add custom fields at the project, task, and resource level to track data important to your organization and projects.

Yes

Yes

Formulas

Calculate and capture important data using formulas across tasks and projects.

Yes

Yes

PowerApps

Build and consume solutions for web and mobile (through OData) with PowerApps.4

Yes

Yes

Workflows

Automate and integrate business processes (through OData) with Power Automate.7

Yes

Yes

Microsoft 365 integration

Collaborate, manage documents, and more using familiar Microsoft tools and applications.1

Yes

Yes

Microsoft Planner integration

Connect Project tasks to a Planner plan and track detailed work in Planner.1

Yes

Yes

Security, user, and service management

     

Active Directory integration

Build teams from any member of your organization's Active Directory.10

Yes

Yes

User management

Manage user and group roles and permissions at the project, team, and organization level.

No

Yes

Service administration

Plan, install and configure, maintain, and extend your Microsoft Project environment as part of your Office 3651 environment.

No

Yes

Notes

1 Requires an Office or Microsoft 365 commercial subscription.
2 Azure Boards acquired separately.
3 Reporting for Project for the web and Project Online using Power BI requires a Power BI license.
4 Building and using separate Power Apps beyond the out-of-the-box Project application that access Project for the web or Project Online customer data requires a separate Power Apps subscription.
5 Limited to 5 custom tables.
6 Project Online licensing for external users follows the same policy as that for internal users. Any interaction on a Project Online site requires a Project Plan 3 or Project Plan 5 subscription.
7 Power Automate use within Project is limited to the context of the Project application. What this means is that for both triggers and actions, flow entitlements included with Project can:

  • Connect to any data source within the use rights of the Project application:
    • Data sources available via standard connectors
    • Project data via the Microsoft Dataverse connector
  • Be triggered directly from within the Project application (via built-in trigger/action)

If the flow is isolated and has nothing to do with the Project application, then a platform license will need to be purchased.
8 Users with a Project Plan 3 or Project Plan 5 subscription can submit resource engagement requests. They cannot review, fulfill, or approve resource engagement requests.
9 Users with a Project Plan 5 subscription can review, fulfill, and approve resource engagement requests.
10 Active Directory requires a separate subscription.
11 View only entitlements are granted only from within a Power App.
12 Customers with a Microsoft Project Plan 3/5 license(s) are only allowed to use Universal Resource Scheduling to schedule Project and Task tables within the context of a project.

Project Online desktop client features

PROJECT ONLINE DESKTOP CLIENT FEATURES

Feature

Description

Project and task management

 

Baselines

Set project baselines to monitor current performance against past performance.

Calendar view

Track important project and task deadlines and milestones on a weekly or monthly calendar view.

Critical path

Visually track the tasks that represent the longest path through the project.

Deadlines

Establish and track important project and task deadlines.

Dependencies

Set and visually track dependencies between tasks.

Gantt view

Visually track and understand project dates, dependencies, and assignments in a hierarchical Gantt view.

Grid view

Plan and manage projects using a hierarchical grid view of tasks.

Master projects

Group smaller related projects under a single master project.

Milestones

Establish and track important project and task milestones.

Network diagram

View tasks, dependencies, and the critical path of your project in a network diagram view.

Task scheduling

Use task start and end dates, effort, work, lead and lag times, and dependencies to get an accurate schedule of project dates

Team planner

Track the allocation and capacity of all project team members, including non-project work and non-working time.

Timelines

Visually track and understand project dates, dependencies, and assignments in a timeline view.

Inactive tasks

Use inactive tasks to track work without affecting resource availability or allocation and without affecting the project schedule.

Summary tasks

Plan, manage, and track deliverables and phases using summary tasks.

Task inspector

View factors that affect the scheduling of a task, such as a changed start date or error messages.

Task path analysis

See how one task connects to other tasks by highlighting its task path throughout the project.

Resource and financial management

 

Resource leveling

Resolve resource conflicts or overallocations by automatically leveling the assignments.

Work, generic, and material resources

Add resources to a project, such as work resources like people, generic resources like carpenters, and materials resources like computers and cement.

Project costing and budgeting

Compare planned progress and budget to actual time and costs.

Resource costing

Track and manage the resource costs of your project.

Reporting

 

Custom reports

Build custom reports for projects, programs, portfolios, and resources.

Out-of-box reporting

Use pre-built reports to understand project, program, portfolio, and resource data.

PDF and XPS output

Save a Project file as a PDF or XPS file.

Usability

 

Auto-complete

Get suggestions for task or resource names and dependencies as you type.

Filtered views

Filter project plans by any value in the plan

Graphical indicators

Understand task status, assignments, and more with graphical indicators.

Multi-level undo

Undo multiple changes at the same time by using the Undo menu.

Sorting and grouping

Use custom sorting and grouping to get a focused view of your project, tasks, and resources.

Customization and integration

 

Custom fields

Add custom fields at the project, task, and resource level to track data important to your organization and projects.

Forms

Create and deploy custom forms to capture important project data.

Formulas

Calculate and capture important data using formulas across tasks and projects.

Templates

Create templates for common projects including project plans, teams, and assignments.

.mpp import/export

Create new projects from existing .mpp files or create an .mpp file of an existing project.

Excel import/export

Create new projects from Excel files or create an Excel file of an existing project.

Service considerations

 Note

Project for the web is currently unavailable for GCC, GCC High, and DoD. We're working on delivering Project for the web to you but are unable to share a firm timeframe at this time.

Licensing considerations

  • Any interaction on a Project Online site requires at least a Project Plan 3 or Project Plan 5 subscription within the tenant.
  • When your last Project Plan 1, Project Plan 3, or Project Plan 5 subscription expires, your Project for the web instances will not be automatically deleted until you have no active subscriptions that depend on the Microsoft Dataverse.
  • When your last Project Plan 3 or Project Plan 5 subscription expires, your Project Online instances will be deleted after 120 days.
  • For Project Online trial subscriptions, your trial instances will be deleted 30 days after your trial period ends.
  • For Project for the web trial subscriptions, your trial instances will not be deleted until you have no active subscriptions that depend on the Microsoft Dataverse.

 

 

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